A Report is a factual description of an event or a happening. It may also give an analytical analysis of an incident. A good report is always based on first hand information about the incident/event/happening. A report can be a lengthy document or a short piece of description, depending upon the nature of the report. There are many types of reports, but we will confine ourselves to newspaper report describing events/incidents/happenings/functions and business report.
EVENTS/FUNCTIONS
1. Name of the event
2. Situation/Occasion
3. Name of the Chief Guest/Name of the Person presiding over the function
4. Time, Date, Place
5. Gist of the Chief Guest’s speech
6. Description of the event/function
7. Something specific about the event/function
8. Prize Distribution/or any other ceremony performed by the Chief Guest
9. Thanks by one of the organizers
10. The writer’s analytical comment on the quality/merit of the programme
ACCIDENTS
1. Cause of the accident
2. Where (place)
3. When (approx. time)
4. How (way)
5. Vehicle involved in the accident
6. People’s help/Rescue and relief operation
7. Causalities if any
8. Persons injured
9. First aid
10. Inquiry by the government
11. Announcement by the government about grants to the next kin of the killed and the injured.
12. Analytical comments by the writer.
FORMAT OF A FORMAL REPORT
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From : Sender’s Name and Designation To : Receiver’s Name and Designation Date : Heading : Body of the Report : + Highlighting the subject / event. + Contents of the report. + Winding up the report, with recommendations and action to be taken. + Signature with Name and Designation. |
_ SAMPLE
Q. Spring Valley School, Jorhat organized a cultural show in aid of the flood affected people of Majuli. As the organizer of the programme, write a brief report in not more than 125 words for publication in your school magazine. Sign your name as Trishna Gogoi.
Ans :- Visited to Cultural Show.
A report by Trishna Gogoi, a special correspondent ……………………….
Spring Valley School, Jorhat.
The 12th February, 2015.
The cultural show organized by Spring Valley School, Jorhat at School Auditorium for the help of flood affected people of Majuli. The show was inaugurated by Local M.L.A., who spoke a little more about morality and programme motto and he donated 20,000 (twenty thousand) rupees for noble cause. But the programme started by cores song which is performed by school students at 7 PM. and the programme completed 12 AM. The programme organizer called some VIP Persons who donated also for flood affected people. But the programme for all men. In the progamme there was folk songs, folk dances, specially emphasizes on Dr. Bhupen Hazarika’s Songs. Over all the programme was good and people enjoying it. By the programme they collected money more than 1 Lakh rupees. For collect money they could able to fulfill the demand of the flood affected people.
K. VORODWAS (Mob. 9864965189, 9706461349)
Co-Ordinator,
PRAGATI COACHING CENTRE, GAURIPUR
Contact us (whatsapp no-7020477396) for free notes on Political Science, English, Logic & Philosophy, MIL Assamese, Swadesh Adhyayan.
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